LAST REVISED: March 26, 2015
PERSONAL INFORMATION WE COLLECT
Republican Club of Longboat Key collects personal information (such as name, e-mail address and physical address) and other information that visitors to our web site choose to provide to us. For example, information provided when a visitor registers as a candidate for our Search Services, uploads or builds a candidate fact sheet, responds to employment opportunities posted on our web site or takes an online assessment. Such personal information may include your (User) ID, password, the pages visited, and the duration of the visit to our web site. We also collect personal information when you contact us via e-mail or postal mail.
In the course of the various Search Services that we provide, we may collect the following personal information: name, address, telephone number, e-mail address, resume information (e.g., employment history, education, job qualifications, ability to relocate, professional credentials, memberships in professional organizations, skills, language skills, hobbies), citizenship, information from former employers and other references, and any other information relating to you, to the extent we have acquired or you have provided us with such information. We encourage you not to provide sensitive information to us. To the extent that you elect to include sensitive information on your resume or candidate fact sheet, we will retain that information. In the U.S. we may collect personal information related to race and gender for diversity purposes.
HOW WE USE AND DISCLOSE THE INFORMATION WE COLLECT
The following paragraphs describe various specific ways in which we may use and disclose personal and other information:
(1) Personal Information Concerning Candidates
- Identifying positions of interest
We use personal information that we have collected concerning candidates to identify professional opportunities that we think may be of interest. We may contact potential candidates from time to time regarding such opportunities.
- Providing information to prospective employers and references
We provide personal information regarding candidates to prospective employers or reference sources to fulfill search requests from our clients.
- Soliciting information regarding candidates
We may contact individuals from time to time to solicit names of or other personal information regarding potential candidates in connection with a search that we are conducting.
- Refining our Search Services
We may use personal information that we collect concerning candidates for purposes of developing and improving our Search Services, and, in the U.S. and Canada for purposes of collecting and disclosing diversity statistics and other statistical information regarding our candidates and placement activities.
(2) Personal Information Concerning Clients
We collect personal information pertaining to our clients, including business contact information, and retain and use such information in providing our Search Services. We may contact you from time to time regarding your needs and the services that we provide.
(3) Other Uses of Personal Information
- Updating your data
We may contact you from time to time to ensure that the personal information we have collected about you is accurate and current.
- Responding to your inquiries
If you contact us by e-mail or through our web site, we may keep a record of your contact information and correspondence, and we may use any contact information you provide in your message to respond to your inquiry.
- Other communications
Republican Club of Longboat Key may from time to time send informational or promotional e-mails concerning its Search Services.
- Modification, improvement, refinement and validation of intellectual property and technology
We use personal information to enhance our Search Services, and to further improve our technology to give you convenient access to our web site.
- Accounts and records
We may use personal information for background checks with your prior consent for the purpose of obtaining information regarding credit, educational verification, driving and criminal records.
- For proposals, engagement letters, and presentations
We occasionally may use personal information for proposals, engagement letters, and presentations.
- For research surveys
We may use personal information such as e-mail or postal addresses to conduct surveys.
- Advertising, marketing and public relations
We may use personal information with your consent for promotional activities, such as press releases.
DISCLOSURE TO AFFILIATES, CLIENTS, SERVICE PROVIDERS AND OTHERS
(1) Disclosure to affiliates, subsidiaries and strategic alliance partners
Republican Club of Longboat Key and its affiliates, subsidiaries and strategic alliance partners jointly use the personal information submitted to us for the purposes stated above. Republican Club of Longboat Key remains responsible for how the personal information will be used. If you would prefer not to have your personal information used by Republican Club of Longboat Key please simply let us know by contacting us as indicated below and we will remove or suppress your personal information in our database.
(2) Disclosure to prospective employers or reference sources
We provide personal information regarding candidates to prospective employers or reference sources only if the candidate has authorized us to do so. However, on rare occasions we are engaged to conduct highly confidential searches for senior executives and on those rare occasions, prospective candidates’ personal information may be provided to the client without the candidate’s prior request or knowledge.
(3) Disclosure to service providers
Republican Club of Longboat Key works with third parties who provide services that may include, but are not necessarily limited to, assessment services, including assessment validation services; website hosting and IT consulting services; data analysis; resume verification; background checking; payroll services; public relations services; attorneys, accountants, and other administrative and back-up and security services. As part of providing those services, such third parties will be provided with access to personal information. In addition, our software development partners may use personal information for purposes of modifying, improving, refining and validating their technology, and research and development. From time to time, we may contract with an e-mail marketing firm to perform a promotional mailing. We will provide the firm with a list of e-mail addresses for executives who have requested not to be contacted by Republican Club of Longboat Key via e-mail, for purposes of suppressing e-mails to these individuals.
(5) Business Transfers
Republican Club of Longboat Key reserves the right to disclose or transfer, any and all personal information that we collect from visitors, or that we otherwise collect in connection with the Search Services, to a third party in connection with a strategic alliance with such third party, or in the event of a sale of our company or one of our affiliates, a merger or consolidation involving Republican Club of Longboat Key or one of its affiliates, or a sale or transfer of assets or of any portion of our business or the business of one or more of our affiliates.
Republican Club of Longboat Key monitors visitor traffic patterns throughout our web site by logging Tracking Data, which is collected automatically from each Site visitor. Tracking Data may include personal information such as the IP address of the visitor’s computer, its browser type and operating system, the referring site, which pages of our web site were visited, the order in which they were visited and which hyperlinks were “clicked.” Republican Club of Longboat Key uses Tracking Data in aggregate form to perform statistical analyses of the collective characteristics and behavior of our visitors, and by measuring demographics and interests regarding specific areas of our web site.
COOKIES AND OTHER TECHNOLOGIES
Republican Club of Longboat Key may from time to time sponsor special features or promotions on our web site and additional privacy information may be posted. That privacy information, to the extent it conflicts with this Policy, will govern that particular feature or promotion.
CHOICE AND ACCESS
The provision of personal information by you is entirely voluntary and you have the right not to provide personal information. You may also contact us at firstname.lastname@example.org if you wish to receive certain information as to whether or not personal information relating to you is held by us and to obtain a copy of such information. You may request to be removed from Republican Club of Longboat Key’s database simply by sending an email to email@example.com which includes your full name and telephone number in the body of the e-mail message. We will use reasonable efforts to comply with your request. (We may need to contact you in order to be sure that we are deleting the appropriate information.) Please keep in mind that residual information will remain within Republican Club of Longboat Key databases, access logs and other records, which may or may not contain personal information about you. The residual information will not be used for commercial purposes. However, Republican Club of Longboat Key reserves the right, from time to time, to re-contact former users of our Search Services.
LOCATION OF PERSONAL INFORMATION COLLECTED AND MAINTAINED
This Site is hosted in the United States. By providing personal information and other information through our web site, you understand and consent to the collection, use, processing, disclosure and transfer of such personal information to the United States.
Republican Club of Longboat Key has security measures in place to protect against the loss, misuse and alteration of personal information about Site visitors which is under our control. Unfortunately, however, no security system, or system of transmitting personal information over the Internet, can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee that personal information transmitted between your computer and Republican Club of Longboat Key’s servers will be entirely secure. Please do not send highly sensitive information using the Internet.
LINKS TO OTHER WEBSITES
On our web site, you may have the opportunity to follow a link from or to other websites maintained by Republican Club of Longboat Key affiliates or third parties. Because these other websites may not be hosted or controlled by Republican Club of Longboat Key, however, we are not responsible for the privacy practices of those websites. Therefore, privacy policies with respect to those websites may differ from those applicable to our web site and we encourage you to review the privacy policies of each of those websites.